Administrative Assistant Opening for Prestigious Commercial Real Estate Brokerage Firm

MHW Real Estate Inc. is a prestigious multinational commercial real estate brokerage company with over 50 years of experience in providing real estate investment, consulting and development services located in the greater Houston area is looking for an Administrative Assistant who is looking to become part of a growing family.

DUTIES AND RESPONSIBILITIES:

• Will perform a wide range of administrative and office support activities to facilitate the efficient operation of the business
• Contact County Assessors to get Estimate of Value for Tax Protesting as needed
• Contact Tax Assessors to obtain real estate tax bills as needed
• Maintain and update various types of contact information
• Assist with the monthly gross sales reporting
• Vendor contact and maintenance of files and invoices
• Answer, screen and transfer phone calls
• General clerical duties including photocopying, fax and mailing
• Maintain electronic and hard copy filing system
• Retrieve documents from filing system
• Handle requests for information and data
• Resolve administrative problems and inquiries
• Prepare written responses to routine inquiries
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Schedule and coordinate meetings, appointments and travel arrangements for agents/ supervisors
• Prepare agendas for meetings and prepare schedules
• Record, compile, transcribe and distribute minutes of meetings
• Open, sort and distribute incoming correspondence
• Maintain office supply inventories
• Coordinate maintenance of office equipment
• Coordinate and maintain records for staff, telephones, parking and expenses

QUALIFICATIONS:

• Enthusiastic and ambitious with the abililty to tackle all tasks without hesitation
• Proficiency in Microsoft Office and general computer skills
• Exemplary customer service skills and communication skills
• Excellent time management, organizational, and multi-tasking skills required to deal with a diversity of projects and fast-paced environment
• Must be a self-starter with the ability to meet deadlines and work well under pressure
• Strong written and verbal communication skills
• Previous experience in data entry
• Knowledge of operation of standard office equipment
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping
• Knowledge of principles and practices of basic office management
• Exposure to commercial real estate industry preferred but not required

HOW TO APPLY:

Qualified Applicants please email cover letter and resume to info@MHWRE.com

EEO POLICY STATEMENT:

MHW Real Estate, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.